For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is Edward Harte (Brighton) Limited registered in England under company number 11269159 whose registered address is at 6 Pavilion Parade, Brighton, BN2 1RA trading as Edward Harte Solicitors Collaborative Lawyers and Mediators.
This policy applies to information we collect about:
- visitors to our website;
- people who do business with us or register for our service
The information we collect about you
- We may collect and process some or all of the following types of information in the course of providing our services or your use of the website:
- If you have instructed us to provide you with our services, we will collect your name, contact details such as an e-mail address, telephone number or home address and business address.
- We may also collect information to enable us to check and verify your identity, and all such other necessary documents required to enable us to undertake anti-money laundering checks.
- If we communicate with you about a matter on which we are instructed to advise, we will collect your contact information and any other personal data that you share with us.
- Information that you provide by filling in our contact forms on this website including personal details such as name, company name, telephone number and email address. This includes any additional information you put in the contact form including information relating to why you are seeking our advice or representation.
- We may collect further information from you if we meet you in person, or at a telephone or online meeting.
- If you contact us, or if we contact you, we may keep a record of the communication.
- Details of your visits to this website including, but not limited to, visit data, location data, and other communication data, and the pages that you access.
We collect most of the information from you, however we may also collect information from third party sources such as:
- HM Land Registry, Companies House, and social media websites;
- from the contact who put you in touch with us;
- from a third party with your consent such as your bank
If you give us personal information about any other person, in doing so you are confirming that that person consents to our use of their personal data and you have given them a copy of this policy.
The Use We Make of Your Information
We rely on performance of a contract as the lawful basis on which we collect and use your personal data in order to fulfil our contractual obligations to you pursuant to an agreement we have entered into with you. This is our lawful basis for processing. Legitimate interest is the lawful basis on which we use your personal data where:
- We collect and use your personal data in order to fulfil our obligations to our clients.
- We collect and use your personal data in order to fulfil our contractual obligations (whether in relation to our provision of our services or in relation to our receipt of services) pursuant to an agreement we have entered into with an organisation that has engaged you.
- We send you marketing or promotional information or provide you with legal updates and invitations to seminars and events that we organise.
Purposes of processing
We use information held about you in the following ways:
- In relation with the services that we provide to our clients and in accordance with our obligations to those clients.
- To deal with any communication received from you.
- To carry out our obligations arising from any contracts entered into between us and you or your organisation.
- To notify you about changes to our service.
- To ensure that content on this website is presented in the most effective manner for you and your device;
- To provide you with information that you request from us.
- To invite you to participate to seminars, marketing and networking events that we organise.
Disclosure of your information
We will never sell your information or pass it to any third party for any other purpose unconnected with our business.
We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. In so doing we will will impose contractual obligations on them so that they are allowed only to use your information to complete those tasks and that they take appropriate measures to protect your personal data.
We may also disclose your personal data to third parties if we are under a legal duty to disclose or share your personal data, or in order to enforce or apply our terms of engagement or other agreement with you; or to protect our rights, property, or safety or that of our clients or any third party we interact with. Apart from as explained above and as necessary to perform our contractual obligations to you, we will not share your data with third parties unless we have first obtained your express consent to do so.
How we will use the information about you
We gather this information to allow us to provide the services we are instructed to provide, credit checking, fraud and money laundering prevention. The information is then used to communicate with you on any matter relating to the conduct of your matters in general. If you consent, we may also contact you about other products and services we think may be of interest to you.
We may also use information and statistics for the purposes of monitoring website usage in order to help us to develop our website and our services. We may also provide such aggregate information to third parties. These statistics will not include information that can be used to identify you.
We may disclose your personal data our agents and service providers (eg providers of indemnity insurance policies or maintenance services) and law enforcement agencies in connection with any investigation to help prevent unlawful activity.
How long we keep your personal data
We keep personal information for the length of time reasonably necessary for the purpose for which it was collected.
We store all personal information collected in connection with services that we provide to our clients, e.g. emails that we exchange with you that contain instructions or information required for us to perform our services for so long as the relevant client remains a client of the firm, and for a reasonable period of years thereafter to enable us to resolve any disputes, enforce our rights, respond to queries, and perform services for the relevant client in the future.
We may also wish to provide you with information about special features of our website or any other service we think may be of interest to you. We will only do so with your explicit consent. If you agree to us providing you with marketing information, you can always opt out at a later date by contacting Sam Dawkins on the contact details given below.
Cookies and other information-gathering technologies
For more information on which cookies we use and how we use them, see our Cookies policy.
How we protect your information
We have put in place the following security procedures and technical and organisational measures to safeguard your personal information: firewalls, limited access to data on a need to know basis, and use of passwords.
We have procedures in place to deal with a data security breach. We will notify you and any applicable regulator where we are legally required to do so.
We will use all reasonable efforts to safeguard your personal information. However, you should be aware that the use of the Internet is not secure and for this reason we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.
The information you provide may be transferred to countries outside the European Economic Area (EEA) that do not have similar protections in place regarding your data and restrictions on its use as set out in this policy. However, we will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. By submitting your information you consent to these transfers for the purposes specified above.
By submitting your personal information you consent to the use of that information as set out in this policy. You can revoke your consent at any time.
You have the right to ask for a copy of the information we hold about you. This is a data subject access request and you can make a request by writing to us using the details given below. We may request further information from you in order to verify your identity before disclosing any personal information to you.
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided to us changes, for example if you change your email address or name, please let us know the correct details by sending an email to Sam Dawkins or send a letter to us at our registered address. You may ask us, or we may ask you, to correct information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate.
In certain situations you may require the erasure of personal data about you.
You may receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and in certain situations have the right to transmit that data to a third party. You may object at any time to processing of personal data concerning you for direct marketing. You may claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the GDPR.
If you would like to exercise any of those rights, please email, call or write to us on the contact details given below and let us know the information to which your request relates. Please note that we will require sufficient information and proof of identity from you.
How to complain
Please contact us on the details given below so that we can resolve any query or concern you raise about our use of your information.
The GDPR also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. In the UK the Information Commissioner may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
If you have any questions about this policy notice or wish to exercise any of the rights referred to please contact us at our registered address or Telephone: 01273 662750 Fax: 01273 662 755 Email: firstname.lastname@example.org
If you currently receive marketing information from us which you would prefer not to receive in the future please email us at email@example.com.
Please note all email messages sent to and from us may be monitored to ensure compliance with internal policies and to protect our business.
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